Logging mileage

On WhatsApp

1. Message the trip as it happens: “34 miles to the Leeds job and back” or “did 120 miles today between sites”.
2. SubReady logs the miles and applies HMRC’s simplified rates automatically: 45p per mile for the first 10,000 business miles in the tax year, 25p after that.
3. Check your total any time: “how many miles this year?”

In the web or mobile app

1. Open Mileage to see every trip, the year’s total and the allowance value.
2. Add or correct trips there if you prefer screens to messages.

The rules that matter

• One method per vehicle: claiming mileage means you can’t also claim actual fuel/repair costs for the same van. Don’t snap fuel receipts as expenses for a vehicle you claim mileage on.
• Business miles only: travel between sites, merchant runs and quoting visits count; ordinary commuting to one regular workplace doesn’t.
• The year’s allowance flows into your tax estimate and Annual Return automatically.

Background reading: the mileage allowance guide.