Smarter record keeping for subcontractors
SubReady helps subcontractors keep receipts, income, expenses, deductions and job records organised — ready for their accountant. Built for mobile, web, bank sync and AI-assisted workflows.
Built for the way subcontractors actually work
Paperwork wasn’t why you started a trade
Records end up scattered across the van, the phone and a carrier bag of receipts. Then year-end arrives and the scramble begins.
Receipts go missing
Faded till rolls, glovebox clutter and lost paper mean real expenses never make it onto the records.
Income & expenses scattered
Money in, money out and job costs live in different places, so nothing reconciles cleanly.
CIS deductions are hard to track
Where CIS applies, working out what was deducted across jobs is fiddly and easy to get wrong.
Accountants keep chasing
Your accountant spends weeks asking for the records you meant to send three months ago.
Bank doesn’t match receipts
Transactions on the statement don’t line up with what you paid for, so categorising is a guessing game.
Year-end becomes stressful
A last-minute panic to pull everything together — and a worry that something has been missed.
One organised home for your records
SubReady isn’t just a receipt app. It’s a subcontractor-friendly record-keeping platform that keeps your financial records tidy and ready for your accountant — without turning you into a bookkeeper.
- Capture receipts and invoices in seconds
- Organise income and expenses automatically
- Track deductions where applicable (incl. CIS)
- Sync bank transactions and match records
- Keep job-based records together
- Generate accountant-ready packs and invite your accountant
Record-ready in four simple steps
No spreadsheets. No accounting degree. Just a clear path from receipt to accountant-ready.
Capture
Snap receipts and invoices, and add job records as you go — on the phone or the web.
Match
Connect your bank (read-only where applicable) and match transactions to records.
Review
AI helps categorise entries and flags anything missing, so nothing slips through.
Share
Generate an accountant-ready pack or invite your accountant — with your permission.
Everything you need to stay record-ready
Practical tools that do the organising for you — and grow as the platform does.
Receipt & invoice capture
Snap, upload or forward — receipts and invoices are stored and organised automatically.
AI-assisted categorisation
Entries are sorted into sensible categories, with anything unclear flagged for a quick check.
Bank transaction sync
Match transactions to records to reconcile income and expenses. Read-only where applicable.
CIS / deduction tracking
Keep track of deductions where they apply, so the numbers are there when you need them.
Job-based records
Keep receipts, income and costs linked to the job they belong to — tidy and easy to find.
Accountant-ready pack
Generate a clean, organised summary your accountant can actually work from.
Accountant invite & access
Invite your accountant and control exactly what they can see. You stay in charge.
Web portal
Full access from any browser, with iPhone and Android apps on the roadmap.
WhatsApp workflow (roadmap)
Capture receipts and records as easily as sending a message — coming soon.
Some features are on our roadmap and clearly labelled. See what’s planned →
Built for people on the tools, not people who love paperwork
Stay organised through the year with the lightest possible touch — then hand over clean records when it counts.
- Keep all your records in one place
- Always know what came in and went out
- Reduce the accountant chasing
- Keep receipts linked to the right job
- Prepare cleaner records for tax and accounting
Cleaner client records before year-end
Spend less time chasing and more time advising. SubReady helps your subcontractor clients keep records in shape all year — and hand them over in a format you can use.
- Fewer missing receipts and gaps
- Better client record discipline year-round
- Accountant-ready packs you can work from
- A clean client invite and access workflow
- Improved visibility and less chasing
Client records
18 ready · 3 in reviewThe organising happens in the background
SubReady is AI-first, so the boring parts of record keeping are quietly handled — and a human always stays in control.
Smart categorisation
Receipts and transactions are sorted into sensible categories you can adjust anytime.
Missing-info flags
If a receipt or detail looks missing, SubReady flags it before it becomes a year-end problem.
Match suggestions
Bank transactions are paired with the right receipts and records, ready for your confirmation.
AI assists with organising and flagging. It does not provide tax, accounting or financial advice.
From bank feed to accountant-ready pack
A clear, read-only flow that turns raw transactions into organised records your accountant can use.
Connect bank
Securely link your account. Read-only where applicable — no payments, ever.
Match records
Transactions are paired with receipts, invoices and jobs automatically.
AI review
Categories are suggested and gaps flagged. You confirm with a tap.
Accountant pack
Generate a tidy pack or invite your accountant — only with your permission.
- Records captured digitally from the start
- Organised, searchable and exportable
- A tidy foundation for digital record keeping
Built with digital record keeping in mind
As record keeping goes increasingly digital, SubReady keeps your records structured and MTD-ready, so you and your accountant have a clean digital base to work from.
SubReady focuses on organised, accountant-ready records. Direct submission to HMRC is not part of the current product — any future submission capability would be a clearly communicated roadmap item, not a promise today.
Simple pricing for subcontractors
Practice packages for accountants coming soon. Early access pricing is indicative and may change.
- Receipt & invoice capture
- Income & expense records
- Job-based records
- Web portal access
- Everything in Starter
- AI-assisted categorisation
- Bank transaction sync & matching
- CIS / deduction tracking where applicable
- Accountant-ready packs & invite
- Everything in Pro
- Advanced reports & summaries
- Accountant collaboration tools
- Priority support
Accountant / practice package — coming soon. See full pricing detail →
Built with privacy and data protection in mind
You stay in control of your bank connections and accountant access. We take a data-minimisation approach and design with privacy in mind.
Read-only bank sync
Bank connections are read-only where applicable. No payments are ever initiated.
User-controlled access
Your accountant only sees what you choose to share. Revoke access anytime.
Permission-based sharing
Records are shared only with the people you explicitly grant permission to.
Secure cloud infrastructure
Your records are stored on secure, modern cloud infrastructure.
Audit-friendly records
Organised, traceable records that are easy for your accountant to review.
Data minimisation
We aim to collect only what's needed for record keeping — nothing more.
SubReady does not provide financial advice, tax advice or regulated advice, and does not make lending decisions or move money. Read our data-protection overview →
Earn by helping subcontractors get record-ready
Accountants, bookkeepers and partners will be able to refer subcontractor clients and earn commission through a partner portal.
- Refer clients and track referrals (roadmap)
- Earn commission for referrals (roadmap)
- Help clients stay record-ready all year
Partner portal and commission features are on our roadmap. Register your interest and we’ll keep you posted.
Partner dashboard
Roadmap previewQuestions, answered clearly
Is SubReady only for CIS subcontractors?
Does SubReady replace my accountant?
Can my accountant access my records?
Does SubReady connect to my bank?
Does SubReady move money?
Is SubReady MTD-ready?
Will SubReady submit directly to HMRC?
Is there a mobile app?
Can I use it through WhatsApp?
Is my data secure?
How does pricing work?
Can accountants refer clients?
Be first to get record-ready
Join the waitlist and we’ll let you know the moment early access opens. No spam, no pressure.